8 Questions To Ask Your Exhibition Stand Builder

Preparing for an exhibition involves numerous moving parts, but perhaps none are as critical as your exhibition stand. It’s the first impression you’ll make on attendees and potential clients, so ensuring it’s spot on is imperative. Partnering with the right exhibition stand builder is key to achieving this goal. Whether you’re collaborating with an exhibition stand designer, display builder, or custom stand builder, asking the right questions can make all the difference.

An exhibition stand represents a significant investment in your company’s marketing strategy. Therefore, it’s essential to understand precisely what you’re receiving for your money. To shed light on the exhibition stand process and guide you through the questions you should ask, we’ve compiled a list of common questions. These questions aim to ensure you select a trustworthy company that aligns with your vision and goals.

At Expo Stands, we understand the importance of clarity and transparency in the exhibition stand design process. We strive to provide comprehensive answers to these essential questions to help you make informed decisions and achieve success at your next event.

1. Can You Show Me What My Stand Will Look Like?

Visualising your stand before the event is crucial. Most exhibition stand builders, including Expo Stands, offer complimentary 3D models to provide a 360° representation of your stand. This model evolves throughout the design process, incorporating your feedback and finalising the graphics. Partnering with a builder who offers transparent design previews ensures your stand aligns with your brand and meets your expectations.

2. Can You Provide Examples of Similar Projects?

Requesting examples of past projects similar to your brief allows you to gauge the builder’s experience and ensure their style aligns with your brand aesthetics. At Expo Stands, we’re proud to showcase our portfolio of successful projects, demonstrating our versatility and commitment to excellence.

3. Can You Work Within My Budget and What are the Payment Terms?

We understand the importance of budget considerations when planning your exhibition stand. Our team works closely with you to create an eye-catching exhibit within your marketing spend. With transparent payment terms and a clear breakdown of costs, Expo Stands ensures a seamless and stress-free process from start to finish.

Be transparent regarding your trade show budget. The cost of an exhibition stand varies depending on factors like size, location, and additional features such as lighting, AV displays, and seating areas.

Payment is usually divided, with a portion due upon ordering and the remainder closer to the build date. For some exhibitors, it may come as a surprise that a deposit is required immediately upon approving a design. However, this deposit is necessary because most of the costs associated with your exhibition stand are incurred before the show. By paying the deposit, production can begin on your stand.

The deposit covers all costs related to your exhibition stand, including materials, labor, and logistics. The quotation provided should encompass all necessary expenses and result in a fully operational stand.

4. Can I Re-Use the Same Stand for a Different Event and will this be Discounted?

If you plan to reuse your stand for multiple events, Expo Stands can provide a quote for reusing the same or modified stand, offering cost-effective solutions for your exhibition needs.

5. What is the Design Process and how much input do you need from us?

Collaboration is key in the design process. We value your input and strive to create a stand that reflects your brand identity and goals. Our experienced team guides you through each stage, ensuring your vision is brought to life effectively.

6. What is your Policy on Design Changes and Cancellations?

Expo Stands remains flexible in accommodating design changes and provides clear guidelines on cancellation policies, ensuring transparency and peace of mind throughout the process.

Typically, there’s a deadline for design changes before sending graphics to print. Ensure you understand when this cutoff will be in relation to your event.

7. What material is used for exhibition stands?

We offer a variety of materials for exhibition stands, each with its advantages in terms of aesthetics, durability, and portability. Our team helps you select the best materials to align with your brand and meet your specific requirements.

Exhibition stands are typically constructed from a variety of materials, including wood, metal, fabric, acrylic, and modular systems. Each material offers distinct benefits and factors to consider, such as cost, weight, assembly complexity, and customisation options.

When evaluating these materials, inquire about their durability, particularly if you intend to reuse the stand for multiple exhibitions. Additionally, it’s important to address the environmental implications of your choices. Opting for sustainable and recyclable materials not only reflects your brand’s values but also supports a more environmentally friendly exhibition presence.

8. Can you help me organise services for my exhibition stand?

While we’re more than capable of arranging various services for your exhibition stand, it’s worth considering the cost-effectiveness of handling these arrangements directly. The exhibition organiser typically offers a range of services like cleaning, rigging, internet and refreshments. However, if you opt for us to coordinate these services on your behalf, please note that we’ll simply be liaising with the exhibition supplier and charging for our time spent on these arrangements.

By asking these questions, you’ll find a reputable exhibition stand supplier like Expo Stands, ready to understand your vision and bring it to life effectively. Contact us today to get started on creating a standout exhibition presence for your next event.